Administrative Assistant, Office of Technology Commercialization

POSTED: March 5, 2020
BUSINESS: Purdue Research Foundation
POSITION TYPE: Full-time
START DATE: Immediate Availability

Essential Functions

  • Provide high level support to the Vice President – Office of Technology Commercialization (OTC).
  • Schedule and coordinate meetings, events, and conferences.
  • Compose, type and edit reports, correspondence and legal documents.
  • Receive and screen telephone calls.
  • Create presentation materials for the Vice President.
  • Create spreadsheets for data analysis.
  • Create quarterly metric reports for university leadership.
  • Manage budgetary items as needed.

Additional Responsibilities

  • Office Support       
    • Maintain electronic files.
    • Provide organization to offices and work areas.
    • Communicate with a wide variety of University personnel, clients, government officials, attorneys, and CEO/Presidents of businesses.
    • Sort and distribute all mail and assign postage for U.S. mail including certified and priority and mail items as needed for office.
    • Provide semi-annual reports to Purdue departments.
    • Enter necessary credit card charges into database and assist OTC staff in matching credit card receipts with statements.
    • Order all office supplies.
    • Maintain OTC beverage center and coffee area.
    • Manage parking passes.
  • Meetings                                                                                                                                          
    • Compose minutes from various meetings.
    • Schedule and coordinate conference calls.
    • Prepare and provide materials for conferences and meetings.
    • Coordinate events and materials leading up to and after an event.
  • Travel
    • Coordinate travel, including conference registrations, overnight accommodations, flights and rental cars for Vice President.
    • Track mileage and expenses and assist with travel expense reimbursement.
  • Other duties as assigned.             

 

Knowledge, Skills and Abilities

  • Proficiency in MS Word, Excel, Outlook and PowerPoint required. 
  • Experience in electronic calendaring, planning meetings and coordinating schedules required.
  • Must have the ability to stay organized, take the initiative to solve problems and handle multiple and varied tasks while meeting deadlines. 
  • Excellent organizational, problem-solving, computer, written and verbal communication skills required.
  • Ability to work independently as well as in a team environment.
  • Motivated team player.
  • Ability to manage, coordinate and follow through on multiple tasks.
  • Self-starter, detail-oriented, able to work successfully with co-workers, academic scholars, entrepreneurs and industry executives.
  • Regular and reliable attendance are requirements of this position.

 

  Education/Experience

  • Bachelor’s degree is preferred; an equivalent combination of education and experience will be considered.
  • Three to five years in a responsible, high-level administrative position.           

 

Application Instructions: 

Hiring for this position has been postponed, please check back on July 1, 2020 for an update.

If you are interested in applying, please send a cover letter and resume to the Director of Human Resources at humanresources@prf.org on or before Friday, April 17, 2020.

A criminal conviction check and negative controlled substance test are required for employment in this position. 

Purdue Research Foundation will not sponsor employment authorization for this position.

Purdue Research Foundation does not accept resumes from third-party recruiters.

Purdue Research Foundation is an affirmative action, equal opportunity employer. PRF views, evaluates, and treats all persons in all Foundation-related activities solely as individuals on the basis of their own personal abilities, qualifications, and other relevant characteristics.  All qualified applicants for employment will receive consideration without regard to race, religion, color, gender, national origin or ancestry, genetic information, marital status, parental status, sexual orientation, gender identity and expression, disability, or status as a veteran.

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