Executive Assistant, Economic Development Office

POSTED: January 6, 2022
BUSINESS: Purdue Research Foundation
POSITION TYPE: Full-time
START DATE: Immediate Availability

Essential Functions

  • Provide high level administrative support, coordination, and assistance (including management and coordination of calendars, meetings, and reservations) to the Vice President, Economic Development & Corporate Counsel and to other members of the Economic Development Office as needed.
  • Prepare and draft reports, letters, and other documents.
  • Assist with management of property portfolios.
  • Prepare presentation materials.
  • Assist with invoicing and other accounting- related tasks.
  • Manage records, invoice payments, and digital files.
  • Provide tracking and data entry in Salesforce and Yardi.

Additional Responsibilities

  • Communicate with a variety of Purdue University personnel, tenants, government officials, CEO/Presidents of businesses, and attorneys to give and obtain information.
  • Perform back-up/clerical duties for other staff within the Economic Development Office.
  • Receive, screen and direct telephone calls. 
  • Code and ensure invoices are processed and/or rebilled appropriately.
  • Prepare check requests for reimbursements as needed.
  • Determine disposition and organize incoming mail based on importance and route accordingly.
  • Create and maintain files.
  • Faxing, scanning, and photocopying as needed.
  • Make travel arrangements, including securing appropriate travel authorization and completing registration and reimbursement request forms.
  • Assist with maintenance and organization of all Real Estate records in the Vault.
  • Other duties as assigned.

Knowledge, Skills and Abilities

  • Certified Notary or willingness to become a certified Indiana Notary.
  • Excellent verbal and written communication skills.
  • Demonstrated competence in Microsoft Word, Excel, PowerPoint, Outlook Calendar and Access required.
  • Ability to use good judgment, diplomacy, maintain confidentiality and exercise discretion on various operational matters.
  • Strong organizational skills and ability to handle multiple projects.
  • Must be a motivated, adaptable team player with the ability to exercise initiative and work well with others.
  • Experience in electronic calendaring, planning meetings and coordinating schedules.
  • Experience with desktop publishing preferred.
  • Regular and reliable attendance are requirements of this position. 

Education/Experience

  • High school diploma or equivalent required.
  • Three years of secretarial/office management experience.
  • Experience in real estate desired but not required.

 

If you are interested in applying, please click here to begin the process: https://www.applyatprf.com.The application deadline is Friday, January 28, 2022.

A criminal conviction check and negative controlled substance test are required for employment in this position. 

Purdue Research Foundation is an equal opportunity, affirmative action employer. PRF views, evaluates, and treats all persons in all Foundation-related activities solely as individuals on the basis of their own personal abilities, qualifications, and other relevant characteristics.  All qualified applicants for employment will receive consideration without regard to race, religion, color, gender, national origin or ancestry, genetic information, marital status, parental status, sexual orientation, gender identity and expression, disability, or status as a veteran.

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