IP Docketing Coordinator

POSTED: September 15, 2022
BUSINESS: Purdue Research Foundation
START DATE: Immediate Availability

Essential Functions

  • Prepare weekly dockets for all intellectual property (“IP”) matters (in-house and outside contracted)
    • Semi-manual with transition to a docket system by end of 2022
    • Work involves reviewing status e-mails and PAIR correspondence from USPTO
  • Enter all applicable dates and deadlines into the docketing database for all correspondence received from the USPTO, foreign IP offices, and U.S. copyright office.
  • De-docket completed items in the docketing database upon review of all mail or emails received from internal and external communications.
  • Review and process incoming mail, email, courier packages and facsimiles for the IP Mangers Team as filtered by operations team.
  • Review and maintain each patent manager’s docket, including sending periodic reminders to patent managers/attorneys and staff regarding upcoming deadlines.
  • Be aware of and keep current with all USPTO, PCT, and Foreign IP rules and practices, as well as OTC procedures and practices.
  • Ensure client satisfaction is attained in all areas of the position.
  • Other duties as assigned. 

Additional Responsibilities

  • Seek and learn the basics of OTC relations and correspondence/communications with inventors, licensees, and outside counsels.
  • Work closely with the entire IP Team and OTC operations staff to achieve satisfactory results on assigned work and special projects.
  • Identify and recommend process improvements.
  • Assist as needed for special IP-related initiatives. 


  • Excellent communication skills, including verbal, written, and proofreading skills.
  • Strong organizational and planning skills with the ability to manage multiple projects at once.
  • Ability to perform with minimal supervision, prioritize assignments to meet deadlines, and produce high-quality work with attention to detail.
  • Ability to take initiative and solve problems while being flexible.
  • Ability to influence and build working relationships among a diverse workforce at all levels.
  • Demonstrated good judgment, diplomacy, persuasive ability, and the ability to inspire confidence and cooperation to drive positive results within and across the organization’s boundaries.
  • General understanding of IP and/or willingness to learn.
  • Personal computer and related basic Microsoft Office skills. 


  • Minimum High School Diploma/GED equivalent required.
  • Bachelor’s degree preferred.
  • Equivalent work experience can substitute for an educational degree.
  • Ideal candidate will have at least 2-4 years of IP docketing experience, and prior law firm experience.
  • Candidates must have strong experience in domestic and foreign docketing with a strong knowledge of USPTO, PCT, and Foreign IP rules and practices.
  • Familiarity with IP docketing software systems is a plus. 

This position has an opportunity for a hybrid or remote work option. 

If you are interested in applying, please click here to begin the process: https://www.applyatprf.com.  

A criminal conviction check and negative controlled substance test are required for employment in this position. 

Purdue Research Foundation is an equal opportunity, affirmative action employer. PRF views, evaluates, and treats all persons in all Foundation-related activities solely as individuals on the basis of their own personal abilities, qualifications, and other relevant characteristics.  All qualified applicants for employment will receive consideration without regard to race, religion, color, gender, national origin or ancestry, genetic information, marital status, parental status, sexual orientation, gender identity and expression, disability, or status as a veteran.


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