Office Assistant

POSTED: September 16, 2021
BUSINESS: Purdue Research Foundation
POSITION TYPE: Full-time
START DATE: Immediate Availability

Essential Functions

  • Provide superior customer service and support to all tenants and visitors at the Purdue Research Foundation, Purdue Research Parks, Purdue Railyard, and the various Purdue Technology Center locations.
  • Provide business support services to the clients of the Purdue Research Parks, Purdue Research Foundation, Purdue Railyard, and Purdue Technology Centers.
  • Provide administrative/clerical and support services to the Purdue Research Foundation, Purdue Research Parks, Purdue Railyard, and the various Purdue Technology Center locations.

Additional Responsibilities

  • Business Services
    • Manage the mail center and copy rooms along with supplies in those areas.
    • Assign copier codes for resident companies and prepare monthly billing statements.
    • Greet, announce, and direct visitors and guests as they arrive at the Technology Centers.
    • Email Park companies as requested.
    • Build and maintain client relationship with designated companies.
  • Meeting/Conference/Event Planning
    • Assist with planning and coordination of Park events as assigned.
    • Assist in setting up, tearing down, and cleaning of conference rooms as needed.
    • Assist tenants and co-working members in reserving rooms as needed.
    • Assist presenters with training on equipment as needed.
    • Maintain inventory of supplies needed for meeting use.
    • Generate guest Wi-Fi codes for meetings as needed.
  • Order supplies as needed for the Physical Facilities department.
  • Sort and distribute all mail for clients, PRF, and co-working members.
  • Notify client companies of packages to be picked up.
  • Answer phones, greet guests, direct to meeting rooms and provide other general assistance to tenants, co-working members, prospects, and guests.
  • Give building tours, including the co-working spaces, as requested.
  • Answer general questions regarding Purdue Railyard memberships.
  • Communicate with co-working space members as needed.
  • Maintain and clean PRF amenity areas i.e. storage rooms, vending areas, refrigerators as needed.
  • Update front desk help books and directories as needed.

Knowledge, Skills and Abilities

  • Must be an outgoing, customer-focused individual who is able to work independently.
  • Must be able to maintain flexibility to assist with all areas of Client Services, events and the Purdue Railyard.
  • Occasional evening and weekend work.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Word, Excel, PowerPoint and Access.
  • Ability to multi-task and handle frequent interruptions.
  • Ability to use good judgment, diplomacy, maintain confidentiality, and exercise discretion.
  • Must be a motivated, adaptable team player with the ability to exercise initiative and work well with others.
  • Valid driver’s license required.
  • Regular and reliable attendance are requirements of this position.

Education/Experience

  • High school diploma or equivalent required.
  • One to three years of clerical experience required.
  • Experience in customer service preferred.
  • Some receptionist/ front desk experience preferred.

 If you are interested in applying, please click here to begin the process: https://www.applyatprf.com.The application deadline is Friday, October 8, 2021.

A criminal conviction check and negative controlled substance test are required for employment in this position. 

Purdue Research Foundation is an equal opportunity, affirmative action employer. PRF views, evaluates, and treats all persons in all Foundation-related activities solely as individuals on the basis of their own personal abilities, qualifications, and other relevant characteristics.  All qualified applicants for employment will receive consideration without regard to race, religion, color, gender, national origin or ancestry, genetic information, marital status, parental status, sexual orientation, gender identity and expression, disability, or status as a veteran.

 

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