Payroll/Accounts Payable Specialist

POSTED: February 11, 2021
BUSINESS: Purdue Research Foundation
START DATE: Immediate Availability

Essential Functions

  • Perform all payroll-related tasks for biweekly payroll.
  • Maintain accounts payable vendor master file, checks, sales/use tax and form filings.

Additional Responsibilities


  • Maintain accurate records of payroll documentations and transactions.
  • Set up deductions and contributions for all new hires in ADP.
  • Prepare and distribute paychecks and cash deposits, process payroll for employees.
  • Respond to payroll-related inquiries and resolve concerns.
  • Perform account balance and payroll reconciliations.
  • Prepare periodic payroll reports, including payroll budgets, for review by management.
  • Keeping current with policies related to the taxation of salaries, benefits, and other payroll factors.
  • Review/update payroll changes and maintain appropriate documentation.
  • Process all payroll change forms.
  • Update employee master files with changes, as necessary.
  • Process terminations in ADP.
  • Review all timecards in ADP and complete manual timecard adjustments as needed.
  • Process employee reimbursements.
  • Audit all payroll trial reports for accuracy.
  • Complete quarterly salary and payroll tax filing reconciliations.
  • Reconcile W-2’s at year end.
  • Create payroll check requests to remit payments to payroll and benefit vendors.
  • Maintain retirement contributions and deductions for all retirement plan accounts and remit payments via each organization’s website accordingly.
  • Maintain ADP payroll system as needed.
  • Perform parking permit website administration as it relates to payroll deductions.
  • Update paid time off liability account quarterly via journal entry.
  • Prepare quarterly payroll accrual journal entries.
  • Compile salary budget information annually and as requested.
  • Serve as contact person for annual 5500 audit.
  • Audit retirement plan participants quarterly with Human Resources.


  • Maintain 1099 vendor file and submit online filing for all entities.
  • Prepare financial reports for accounting and audit purposes.
  • Combine, report, and submit sales and use tax for PRF, McClure Services, 516 Northwestern Associates, and Convergence; submit payment monthly via EFT and file required tax filings.
  • Review and submit foreign taxes.
  • Print Accounts Payable checks for all entities and upload banking files.
  • File and issue form 1042-S forms to applicable vendors.
  • Prepare and analyze weekly Accounts Payable aging report.
  • Audit PRF corporate credit card statements and pay online monthly.
  • Establish new/close old PRF corporate credit cards as needed.
  • Remit credit card payments for UDO, 516 Northwestern Associates, Foundry Investment Fund, Back a Boiler, McClure Services, President, Menards, and American Express.
  • Maintain customer records.
  • Approve and audit Accounts Payable invoices via workflow.
  • Complete EFT check runs for ACH payments.
  • Void checks as needed for all entities, and reissue when necessary.
  • Prepare journal entries as requested including fund transfers for SDIP accounts.
  • Assist with annual reconciliation and adjustment processes prior to year-end close.
  • Maintain current knowledge on tax laws, limits, and regulations to ensure compliance.
  • Provide support to AP Operations Associates as needed.
  • Perform monthly and quarterly reconciliations of assigned GL accounts.

Back Up Responsibilities

  • Assist Human Resources with benefit updates and changes as needed.
  • Other duties as assigned.

Knowledge, Skills and Abilities

  • Strong knowledge of accounts payable, tax and payroll.
  • Strong written, verbal and organizational skills.
  • Proficiency with Microsoft Office and internet skills required.
  • High level skills with MS Excel.
  • Familiarity with ADP a plus but not required.
  • Detail-oriented, able to manage/coordinate multiple tasks and work cooperatively with all staff.
  • Regular and reliable attendance are requirements of this position.


  • A Bachelor’s degree in Accounting or Finance is preferred.
  • A CPA is preferred.
  • Three or more years of experience in accounting/finance required.
  • A combination of relevant experience and education may substitute for a degree.

If you are interested in applying, please click here to begin the process: application deadline is Friday, March 5, 2021.

A criminal conviction check and negative controlled substance test are required for employment in this position. 

Purdue Research Foundation is an equal opportunity, affirmative action employer. PRF views, evaluates, and treats all persons in all Foundation-related activities solely as individuals on the basis of their own personal abilities, qualifications, and other relevant characteristics.  All qualified applicants for employment will receive consideration without regard to race, religion, color, gender, national origin or ancestry, genetic information, marital status, parental status, sexual orientation, gender identity and expression, disability, or status as a veteran. 

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