Accounting Operations Representative

POSTED: August 30, 2017
BUSINESS: Purdue Federal Credit Union
POSITION TYPE: Full-time, Non-Exempt
START DATE: Immediate Availability


The Accounting Operations Representative is responsible for ACH, inclearings and check corrections. This position is responsible for daily cash letter balancing, shared branch balancing, cash advance balancing, ATM adjustments (both foreign and Purdue Federal machines), mail processing, remote deposit capture (RDC) processing, branch/ATM/mobile image center balancing, clearing account Accountings Ops mailbox (emails from wizards and special requests) and wire processing (incoming and outgoing). They provide high-quality services to internal customers and members. Employees are expected to demonstrate and maintain an up-to-date knowledge of and ensure compliance with applicable regulatory requirements, including but not limited to BSA, OFAC, and internal policies and procedures. The software used includes Branch Suite, Nautilus, Automic (UC4 processing) Microsoft Office, Jack Henry & Associates (JHA) Image Center (ATM/ITM/Branches/Inclearings), JHA Remit Plus, Secure Transport, Fedline Advantage, Wire Pro (OFAC Compliance) and Filezilla (Shared Branch processing). Website accessibility includes Ascendant FX (international wires), Watchlist Manager (OFAC Compliance), TMG Springboard (debit/credit card exceptions), STAR Station (ATM deposit/withdrawal research), ACH Admin (OLB messaging), Wausau Portal (mRDC), Wausau Server (upload mRDC file), JHA Commercial RDC, AIT Network Manager (ITM research/balancing), PRF reports (John Purdue Club and Alumni Association reward redemptions) and UPS Campus Ship (overnight shipping for foreign deposits). This position also does foreign items, reconciling of general ledger accounts, return check processing and shared branch fax verifications. *Employees are expected to adhere to all rules and regulations applicable to this position including but not limited to all policies and procedures pertaining to the Bank Secrecy Act.

  • Transaction Settlement
    • Daily balancing of checks via mobile, commercial RDC, Remit, ATM/ITM and branches
    • Physical balancing of ATM/ITM checks when received upon weekly balancing by an independent security company
    • Transact incoming and outgoing wires
    • Process wire traces as requested by member
    • Balancing shared branch transactions for our members at other Credit Union Services Centers and non-members at our shared branch locations
    • Process daily cash letters with reports generated from the Proof Team
    • Process daily cash advances with logs from branches
    • Process foreign items and send member letters
    • Un-posted Visa debit and credit items:  Research, posting to appropriate account and sending notices; if chargeback, post to proper GL and prepare documentation
    • Process check returns and follows Hold Procedures on Large Dollar Return items 
    • Processing redemptions for John Purdue Club and Alumni from score points
    • Back up positions during staff absences or during month end
  • Risk Management
    • Identify kiting suspects and monitor activity
    • Watch for improper check endorsements, place holds on accounts for at risk deposits (credit card checks)
    • Identify suspicious account activity, empty ATM envelopes, and follow restrict procedures with plastics and flags
    • Compliance with all Federal and bank regulations in addition to credit union policies and procedures
  •  Records Management
    • Sort daily department mail into appropriate document bins
    •  Retention and destruction of checks according to retention guidelines
  • Individual and Team Development
    • Cross train
    • Self-development
  • Projects
    • Assist with department special projects as assigned by supervisor/manager


Knowledge, Skill, and Ability

  • College course work
  • Minimum 1 to 3 years of experience in banking, retail, sales and/or cash handling
  • Customer service experience.
  • Capable of managing and prioritizing a multitude of tasks
  • Problem solving skills
  • Comply with and maintain appropriate internal controls
  • Saturday processing is required for this position
  • Competent computer skills
  • Ability to communicate, verbally and in writing, in a professional manner when dealing with employees, members, vendors and company contacts
  • Ability to follow the core values of honesty, integrity, mutual respect, pride and ownership

Work Environment/Physical Demands

  • This job operates in a clerical office setting. 
  • This role routinely uses standard office equipment such as computers, phone, photocopiers, filing cabinets and fax machines
  • This position requires manual dexterity, the ability to lift files and open filing cabinets.
  • This position requires sitting, bending, stooping or standing as necessary.


For further details or if you are interested in joining one of the “Best Places to Work in Indiana” where Honesty, Integrity, Mutual Respect, and Pride & Ownership are the core values, please complete our online application:

Purdue Federal offers competitive wages including an advancement program, excellent benefits, training and development opportunities, and employee appreciation.

It is the policy of Purdue Federal Credit Union not to discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin, disability, marital status, genetic information, sexual preference, ancestry, student status, veteran status or arrest and conviction records or any other protected class not directly relevant to employment.

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