Saab - Senior Administrative Support Specialist

POSTED: December 8, 2021
BUSINESS: Saab
POSITION TYPE: Full-time
START DATE: Immediate Availability

Job Description:

Saab in West Lafayette, IN is seeking a Senior Administrative Support Specialist to be responsible for all administration for the new plant. As the first line of communication, you will be responsible for creating a professional and welcoming environment for international and domestic customers, vendors, visitors and employees. You must demonstrate a poised and professional demeanor with a positive attitude, excellent communication skills and professional appearance. Primary responsibilities include, but are not limited to:

  • Greet visitors at the West Lafayette office
  • Maintain visitor log and distribute badges with a high level of accuracy
  • Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
  • Coordination of travel arrangements
  • Overall management of busy calendars
  • Coordination and scheduling of meetings and interviews
  • Process and track expense reimbursements
  • Maintaining and updating contacts lists
  • Inventory and ordering of Office Supplies
  • Provide backup support to other Assistants as needed
  • Assist with additional projects, engagement activities, and other duties as required
  • Punctual, regular, and consistent attendance

Skills and Experience:

  • Associate's degree, technical/business school, or equivalent; may vary by functional area
  • 5+ years of experience supporting Executives/ Senior Leaders in an administrative support role.
  • Proficiency in e-mail, Microsoft office suite and other computer-based systems
  • Self-starter and self-directed with the ability to think creatively for efficiency and process improvement
  • Ability to multi-task, balancing a number of tasks efficiently
  • Excellent customer service skills with positive and helpful demeanor
  • Exceptional verbal and written communication skills while knowing your audience
  • Punctuality and dependability
  • Ability to work well independently, as well as collaboratively in a team setting
  • Driven, innovative and takes initiative without being asked
  • Strong organizational skills and project coordination experience with attention to detail
  • Accepting of new ideas and has the desire to continue learning

Citizenship Requirements:

Must be a U.S. citizen, Permanent Resident (green card holder), or protected individual as defined by 8 U.S.C. 1324b(a)(3).

Pre-employment Screening Requirements:

As a condition of employment, candidates will be required to meet the following criteria: (i) pass a drug screen, (ii) complete a background check that will include, at a minimum, a criminal record check, and education and employment verification, and (iii) be fully vaccinated against the COVID-19 virus (unless granted an accommodation permitted by law and then in compliance with Saab’s requirements related to the accommodation, if any).

Benefits:

Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, business-casual atmosphere and comprehensive benefits:

  • Medical, vision and dental insurance for employees and dependents

  • Paid time off including: minimum of 3 weeks vacation, 5 floating holidays, 8 designated holidays, 3 weeks personal illness, bereavement, jury duty and disability

  • 401(k) with immediate vesting on employer match

  • Tuition assistance

  • Employee assistance programs

  • Employee stock purchase program with employer match

About Us:

Saab is a global defense and security company operating in the fields of air, land and naval defense, civil security and commercial aeronautics. We number approximately 17,000 employees and have operations on all continents. Technologically we are leaders in many areas, and one-fifth of our earnings are spent on research and development.

Saab is a company where we see diversity as an asset and offer unlimited opportunities for advancing in your career. We are also a company that respects each person’s needs and encourage employees to lead a balanced, rewarding life beyond work. Saab values diversity and is an Equal Opportunity/ Affirmative Action employer. All qualified individuals are encouraged to apply and will be considered for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran, disability status, or any other federal, state, or locally protected category.

 

For more information and to apply go to https://www.saab.com/career/job-opportunities/senior-administrative-support-specialist 

 

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