Administrative Assistant

POSTED: March 26, 2019
BUSINESS: Solinftec
POSITION TYPE: Full-time
START DATE: Immediate Availability

As this tech company continues to grow its global presence, they are looking for an amazing Executive
Assistant to support the COO and the Office team.

Do you have the knack to anticipate the needs of the executive and a tech team that is new in town ? Can effectively resolve admin and operational issues before they even arise? If so, see the day-to-day
functions below and apply!

The Company

Solinftec is a global leader in digital agriculture providing actionable insights to farmers. We deliver
operational efficiency and agronomic efficacy by developing and using the best available technology in
IoT (Internet of Things), telecommunications (satellite, mobile, mesh, low power wide area), data
processing (cloud and edge) and data sciences (linear algorithms and artificial intelligence, or A.I.). The
Solinftec platform is scalable and it tackles the core bottlenecks of agricultural production in 10 different
countries and in multiple crop types. Solinftec´s platform compiles and processes in real time granular
sensor data from over 18 million acres and over 30 thousand agricultural machines, as well as integrates
remote sensing and external data sources. We deliver automatically generated recommendations through mobile devices, on board computers and a web platform. Solinftec is always aiming to help farmers do more with less, as well as doing the right thing. For more information about Solinftec, visit
www.solinftec.com.br

What You’ll Do

 Be a strategic partner, and handle calendar including adding, canceling and editing meeting
requests, as well as ensuring timing and logistical details are in place
 Plan and coordinate external facing meetings, which may include cross functional teams and
outside vendors
 Ensure managers are prepared for all meetings and has all necessary stationery and supplies for
the day
 Total travel coordination including air and ground transportation, hotel reservations, visas and
other travel documentation
 Travel safety coordination and administration
 Establish and administer a process for tracking team budget including coordination with FP&A
 Research and compile briefing documents in preparation for meetings and interviews
 Maintains an efficient flow of information between all levels including internal and external
contacts on a wide spectrum of plans and priorities
 Reviews, proofreads, and formats all correspondence to ensure accuracy and completeness, as
well as consistency
 Sounding board, confidant and conduit to keep the executive well informed and help facilitate
his/her decision making
 Under manager’s mentorship, communicate on their behalf by email, text, or chat
 Identify issues for escalation and keep in constant communication with others to ensure exec is
well informed.
 Assist team with budgets, invoices, and resolving any AP or AR issues
 Compile receipts to file expense reports and track reimbursement status
 Plan and coordinate team all-hands meetings, internal events, offsites, and all logistical and
budget requirements related to the above
 Team expert and go to person for general requests and questions and keeper of all team
resources
 Assist managers with team building and culture and serve as the barometer for team morale
 Initiate administrative processes for efficiency and draft team playbooks and procedures
 Partner with Facilities, IT and Development to resolve any logistical issues and assist in every
way possible to ensure tasks are completed
 Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team
and the candidate, and coordinating onboarding of new hires
 Available and responsive to the global nature of the business

What You’ll Need

 BA / BS degree or equivalent work experience
 Executive Assistant experience
 Attention to detail
 Strong communication skills and ability to interact with internal and external partners
 Additional languages (Spanish or Portuguese) is a plus.
 Work well under pressure in a rapidly changing environment
 Fantastic organizational skills and great follow through on tasks
 Be a problem solver at heart with a genuine interest in learning by helping
First round meetings will take place with the recruiting agency in West Lafayette, IN.

Job Type: Full-time

Experience/Education:
 executive assistant: 1 year (Preferred)
 Bachelor's (Preferred)

Location:
 West Lafayette, IN (Preferred)

Contacts

Daniel Padrão
daniel.padrao@solinftec.com

Carlos Hirsch
Carlos.hirsch@solinftec.com

 

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