Office Manager

POSTED: February 17, 2021
BUSINESS: Solinftec
POSITION TYPE: Full-time
START DATE: Immediate Availability

As Solinftec continues to grow its global presence, they are looking to hire an Office Manager to support their COO and the broader team.

Do you have the knack and experience to anticipate the needs of the executive and a tech team that is new in town? Can you effectively resolve administrative and operational issues before they arise?

About Solinftec
Solinftec is a global leader in digital agriculture providing cutting edge technology to farmers. We deliver operational efficiency and agronomic efficiency by developing and using the best available technology in IoT (Internet of Things), telecommunications (satellite, mobile, mesh, low power wide area), data processing (cloud and edge) and data sciences (linear algorithms and artificial intelligence, or A.I.). We deliver automatically generated recommendations through mobile devices, onboard computers, and a web platform. Solinftec is always aiming to help farmers do more with less, as well as doing the right thing.

For more information about TECSOIL / Solinftec, visit www.solinftec.com.

What you will do:

Supervise and monitor the work of administrative staff.

  • Liaise with staff, suppliers and clients making sure all needs are met.
  • Ensure that health and safety policies are in place and up to date.
  • Management of administrative contracts and service agreements, such as: lease agreements (office space, residential, furniture, cars,), utilities/telecom/internet, corporate insurances, etc.
  • Interface, assist and support Human Resources, Financial and Accounting provider/units
  • Consolidate expense reports and employee advances, ensuring that all expenses are eligible and correctly classified.
  • Use a range of software packages and make sure that all office systems are up to date and available for team members.
  • Company Property Configuration management (keep track of all company Notebooks, cellphones, equipment, and software given to employees and make sure they are maintained and returned in working order).
  • Involvement in the process of selecting vendors, establishing payment terms, strategic vetting, selection, the negotiation of contracts and actual purchasing of goods.
  • Attend meetings with senior management to effectively communicate to staff delegation of workflow procedures and projects.
  • Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Complete operational requirements by scheduling and assigning employees, following up on work results.
  • Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintain office staff job results by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results.
  • Contribute to team effort by accomplishing related results as needed.

What you will need:

  • BA/BS degree or equivalent work experience
  • Office Manager Experience (4 years or more)
  • Working knowledge or Certified Microsoft Office Suite experience (Office, Outlook, Word, Excel and Teams)
  • Procurement knowledge and skills
  • Time Management skills
  • Reliability and discretion: you will be exposed to privileged matters and trade secrets which must be kept confidential.
  • Adaptability
  • Communication, negotiation, and relationship-building skills
  • Organizational skills
  • IT skills
  • Problem solving skills
  • Initiative
  • Leadership and the ability to ‘make things happen’
  • Budgeting skills
  • Attention to detail.

First round meetings will take place with the recruiting agency in West Lafayette, IN.

Benefits:

  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Vision insurance

 

 

Interested applicants should send their resumes to change.ag@solinftec.com

Kurz Purdue Technology Center, 1281 Win Hentschel Blvd., West Lafayette, IN 47906, 765-588-3470

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