Administrative Assistant - College of Science

POSTED: June 29, 2018

BUSINESS: Purdue Research Foundation

LOCATION: Purdue University Campus


START DATE: Immediate Availability

Essential Functions:

  • Provide administrative support to the Directors of Development, Director of Alumni Relations and Special Events, and Manager of Development Operations and Donor Stewardship.
  • Professionally and courteously provide excellent customer service to external and internal audiences, building relationships and obtaining information in support of the Advancement team.
  • Administer office resources to provide timely and accurate responses to inquiries into the College of Science development office from alumni, donors, and friends of the University.
  • Provide support to Chief Development Officer and Director of Corporate and Foundation Relations as needed.

Additional Responsibilities

  •  Manage the College of Science’s accuracy of donor data and generate donor status reports, management reports, Cognos, Sharepoint, and others as needed.
  • Assist in implementing best practices and work with the Development team to execute strategies for effective cultivation and stewardship of donors during campus visits
  • Systematically process gift downloads and coordinate gift acknowledgements on a regular and timely basis. 
  • Craft specialized written correspondence on behalf of the College’s Development team.
  • Organize meetings, visits, and appointments using MS Outlook; respond to high volume of requests for appointments and presentations.
  • Coordinate all aspects of travel including flights, hotels, rental cars, credit card and travel documentation, and meetings with others.
  • Prepare reports and background briefings as requested.
  • Process and track expense and reimbursement forms.
  • Assist with event preparations and event follow-up.
  • Track office supplies and order as needed; track event and gift inventory; order items as needed in conjunction with supervisor.
  • Answer phone, make copies, maintain electronic and paper filing systems.
  • Use independent judgment to respond to inquiries from the highest levels of the University, alumni, sponsoring agencies, and corporate entities.
  • Sustain knowledge of up-to-date development procedures and computer technology to enhance the development process and maintain efficiency.
  • Other duties as assigned.

Knowledge, Skills and Abilities:

  • Excellent written and verbal communications skills.
  • Ability to interpret and articulate the mission of Purdue University.
  • Must be able to interact with stakeholders from a wide range of professional and cultural backgrounds.
  • Ability to use tact, good judgment, diplomacy, maintain confidentiality and exercise discretion.
  • Must be a motivated, adaptable team player with the ability to work well with others in a team environment with minimal supervision.
  • Strong organizational skills and attention to detail.
  • Excellent customer service orientation.
  • Knowledge of MS Word and Excel required.
  • Knowledge of Advance CS is preferred.
  • Word processing, writing, and editing skills required
  • Must be able to manage data and run reports from a variety of databases.
  •  Regular and reliable attendance are requirements of this position.


  • Bachelor’s degree preferred.
  • At least one year of experience required.
  • Experience at Purdue University or development experience preferred.            
  • An equivalent combination of education and experience will be considered.

 If you are interested in applying for this position, please send a cover letter and resume to the Director of Human Resources at by Friday, July 19, 2018. 

This position is located on the Purdue University campus in West Lafayette, IN. For more information on careers in the Development Office, visit

A criminal conviction check and negative controlled substance test are required for employment in this position. 

Purdue Research Foundation is an equal opportunity, affirmative action employer fully committed to achieving a diverse workforce.


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