Administrative Assistant - Student Life Development Office, PART TIME

POSTED: June 29, 2018

BUSINESS: Purdue Research Foundation 

LOCATION: Purdue University Campus


START DATE: Immediate Availability

Essential Functions:

  • Assist the Student Life Development Office in executing the stewardship and solicitation efforts for various areas in the Division of Student Academic Affairs.
  • Administer office resources to provide timely and accurate responses to inquiries into the Student Life area, University Development Office, alumni, donors, and friends of the University.
  • Provide administrative support to Student Life Development staff members.

Additional Responsibilities:

  • Ensure that the Student Life Development Office exemplifies the principles of donor-centered practices and processes and demonstrates to donors the importance and impact of their investments through the development and implementation of positive and innovative stewardship and solicitation programs.
  • Manage the Student Life Development gift acceptance process to ensure accuracy of donor data and generate donor status reports, management reports, etc.
  • Assist in implementing best practices in stewardship in partnership with Student Life Development staff.
  • Support the stewardship and solicitation practices in assigned areas for the purpose of creating an energetic and enthusiastic internal stewardship and solicitation culture that maximizes donor satisfaction.
  • Receive and host guests of the Student Life Development Office.
  • Craft specialized written correspondence on behalf of the Student Life Development team.
  • Assist in the coordination and management of the Student Life Development annual fund within assigned areas.
  • Organize meetings and appointments using MS Outlook; respond to high volume of requests for appointments and presentations.
  • Coordinate aspects of travel including flights, hotels, rental cars, credit card and travel documentation, and meetings with others.
  • Prepare reports and background briefings as requested.
  • Process and track expense and reimbursement forms.
  • Answer phone, make copies, maintain electronic and paper filing systems.
  • Use independent judgment to respond to inquiries from the highest levels of the University, alumni, sponsoring agencies, and corporate entities.
  • Sustain knowledge of up-to-date development procedures and computer technology to enhance the development process and maintain efficiency.
  • Other duties as assigned.

 Knowledge, Skills and Abilities:

  • Excellent written and verbal communications skills.
    • Ability to interpret and articulate the mission of Purdue University.
    • Must be able to interact with stakeholders from a wide range of professional and cultural backgrounds.
    • Ability to use tact, good judgment, diplomacy, maintain confidentiality and to exercise discretion.
    • Must be a motivated, adaptable team player with the ability to work well with others in a team environment with minimal supervision.
    • Strong organizational skills and attention to detail.
    • Excellent customer service orientation.
    • Knowledge of MS Word and Excel required.
    • Knowledge of Advance CS is preferred.
    • Word processing, writing, and editing skills required, specifically related to proposals, correspondence, and college publications.
    • Must be able to manage data and run reports from a variety of databases.
    • Regular and reliable attendance are requirements of this position.


  • Bachelor’s degree preferred.
  • At least one year of experience required.
  • Experience at Purdue University or development experience preferred.             
  • An equivalent combination of education and experience will be considered. 

This is a part time (25 hours/week) position.

Application Instructions:

If you are interested in applying for this position, please send a cover letter and resume to the Director of Human Resources at by Friday, July 20, 2018. 

This position is located on the Purdue University campus in West Lafayette, IN. For more information on careers in the Development Office, visit

A criminal conviction check and negative controlled substance test are required for employment in this position. 

Purdue Research Foundation is an equal opportunity, affirmative action employer fully committed to achieving a diverse workforce.

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