Gift and Data Services Associate

POSTED: July 13, 2018

BUSINESS: Purdue Research Foundation

LOCATION: Purdue University Campus


START DATE: Immediate Availability

Essential Functions:

  • Process all types of gifts to the Foundation that are received from various sources, including individuals, corporations, foundations, organizations, and other entities.
  • Prepare and maintain biographical information in the development database.
  • Assist University Development Office and business office staff with questions regarding gift processing.

 Additional Responsibilities:

  • Identify the method of gift entry by gift type.
  • Determine the correct gift amount for deposit.
  • Process all gifts, corporate matching gifts, and major gifts.
  • Process gifts of securities by extracting data from the in-house database.
  • Extract wire transfers from Purdue University Treasury Department’s database.
  • Process Rally Line gifts.
  • Reconcile batches and complete special population files for the Rally Line.
  • Perform daily credit card reconciliation.
  • Contact donors to verify credit card information.
  • Assist twice a year with WBAA fund drive.
  • Participate on phone bank for Purdue Day of Giving.
  • Follow all cash handling procedures as legally required.
  • Scan, index, and/or file gift documentation for audit.
  • Add new records and purge records in development database.
  • Update records in development database by adding marital status, births, employment, and deaths.
  • Assist with special biographical coding projects.
  • Assist university staff unable to enter payroll giving in Employee Self Service.
  • Complete special audits or other projects as assigned.
  • Prepare system corrections as necessary.
  • Other duties as assigned.


  • Knowledge of Purdue University /PRF cash handling procedures.
  • Personal computer and related software skills necessary.
  • Confidentiality, organization skills and attention to detail.
  • Ability to work well with others in a team environment with minimal supervision.


  • High school diploma/GED required.
  • Some experience in clerical, bookkeeping, and data entry work preferred.
  • University accounting experience is preferred.
  • Experience in assisting customer or constituent relationships through excellent written and verbal communication.

Application Instructions:

If you are interested in applying for this position, please send a cover letter and resume to the Director of Human Resources at by Friday, August 3, 2018.

This position is located on the Purdue University campus in West Lafayette, IN. For more information on careers in the Development Office, visit

A criminal conviction check and negative controlled substance test are required for employment in these positions. 

Purdue Research Foundation is an equal opportunity, affirmative action employer fully committed to achieving a diverse workforce.


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