Manager of Development Operations and Donor Stewardship, Engineering Administration

POSTED: June 20, 2019

BUSINESS: Purdue Research Foundation

LOCATION: Purdue University Campus

POSITION TYPE: Full-time/Exempt

START DATE: Immediate Availability

Essential Functions:

  • Manage all College stewardship planning and donor recognition programs by working with the Senior Director of Development Operations and Donor Stewardship and University Development Office (UDO) Stewardship office to ensure donors are properly acknowledged for the impact on the School, including managing the yearly stewardship process for endowments and ensuring timely responses.
  • Work in cooperation with the Senior Director of Development Operations and Donor Stewardship and the University Development Office to create and execute annual fund strategies, including the College’s role in the Purdue Day of Giving, Renewal/Lapsed/First time Donor initiatives and other various parameters of donors.   
  • In support of the Sr. Director’s initiatives, design and generate reports, disseminate and gather information to benefit both alumni relations and stewardship activities. 
  • Work collaboratively with the Engineering Administration Development staff, as well as faculty and staff to ensure consistent stewardship and engagement of donors and alumni.
  • Provide exceptional customer service to internal and external audiences, representing the College of Engineering and Purdue Research Foundation with tact and professionalism at all times.
  • Provide oversight and supervision to one staff member.

Additional Responsibilities

Alumni Relations

  • In coordination with the Senior Director of Alumni Relations and Special Events, develop and coordinate systematic programs and services that enhance alumni relations for the College.
  • Collaborate on effective alumni engagement and communications opportunities.
  • Assist with the drafting and distribution of alumni correspondence as needed. Respond to alumni inquiries with accurate and timely information.
  • Participate in alumni, friend, and corporation/foundation prospect strategy meetings as requested and develop ideas to help accomplish goals.
  • Assist with Annual Fund and Rally Line activities.
  • In cooperation with the Marketing and Communication Office, assist with the development and implementation of communication for alumni and donors.
  • Assist with the planning of on-campus visits by alumni prospects, corporate/foundation partners, recruiters, researchers, guest speakers, special event guests, etc.

Stewardship

  • Provide proactive management of weekly gift acknowledgement letters and other general correspondence.
  • Initiate gift acknowledgement letters, as well as managing birthday and holiday cards.
  • Assist with arrangements for visitors to campus, including setting up meetings and tours. 
  • In coordination with the Sr. Director of Development Operations and Donor Stewardship assist with the Engineering Ambassador Program.
  • Oversee the thank you letter process for scholarships to ensure prompt responses.
  • Create an effective and efficient process for the annual stewardship of endowments.

Administrative

  • Provide database support, including notifying UDO of changes to biographical information in Advance; enter and monitor Pipeline proposals as needed and enter contact reports when requested.
  • Create an effective and efficient process for the annual stewardship of endowments.
  • Work collaboratively with the College of Engineering’s Business Office and monitor all endowment balances and audit expenditures to ensure appropriate distribution of funds and proper stewardship; resolve inconsistencies.

  Knowledge, Skills and Abilities:

  • Ability to represent the School, College, and University with tact and diplomacy at all times, while balancing multiple tasks and interruptions.
  • Detail-oriented and deadline driven with a high degree of organization.
  • Exceptional written and verbal skills, as demonstrated through interpersonal interactions.  Handle confidential information with discretion.
  • Word processing, proofreading, and editing skills are essential.
  • Ability to interact with stakeholders from a wide range of professional and cultural backgrounds.  
  • Ability to take initiative to solve problems, assume responsibility and meet deadlines. 
  • Expertise in Microsoft Word, Excel, Outlook, and PowerPoint is required.  Familiarity with Advance and SharePoint database software is highly desirable. 
  • Familiarity with Purdue University and the College of Engineering or a similar program is preferred.
  • Some evenings and weekend work may be required.
  • Regular and reliable attendance are requirements of this position.

Education/Experience:

  • Bachelor’s degree preferred in English, journalism, communications or related field.
  • A minimum of three years of related experience in advancement, stewardship, development, alumni relations, marketing, and/or writing is preferred.

Application Instructions:

If you are interested in applying for this position, please send a cover letter and resume to the Director of Human Resources at humanresources@prf.org by Friday, July 12, 2019. 

A criminal conviction check and negative controlled substance test are required for employment in this position. 

Purdue Research Foundation does not accept resumes from third-party recruiters.

Purdue Research Foundation is an equal opportunity, affirmative action employer fully committed to achieving a diverse workforce.

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