Operations Assistant - John Purdue Club, Intercollegiate Athletics

POSTED: July 1, 2019

BUSINESS: Purdue Research Foundation

LOCATION: Purdue University Campus

POSITION TYPE: Full-time/Non-exempt, Op Tech

START DATE: Immediate Availability

Essential Functions:

  • Serve as first point of contact for the John Purdue Club main office.
  • Provide high-level administrative support for all John Purdue Club staff.
  • Arrange and schedule meetings and appointments as necessary; maintain calendars for John Purdue Club staff.
  • Under the supervision of the Director of Development Operations, manage and assist with special projects, such as the football locker campaign, brick campaign, donor signage recognition, and donor pipeline report, by internally tracking donors and donations received.

Additional Responsibilities

  • Provide general office support, including but not limited to: answering phones, greeting departmental guests, filing, faxing, scanning, and monitoring the general John Purdue Club e-mail account.
  • Open, process, and distribute incoming mail and packages. Ship outbound mail and packages.
  • Oversee and execute John Purdue Club membership anniversary recognitions monthly.
  • Serve as the point of contact for hotel block requests or negotiations with hotels for special events and game weekends.
  • Work in cooperation with Human Resources to schedule candidate interviews as needed.
  • Oversee new hire onboarding process in cooperation the hiring supervisor.
  • Assist with the execution and transfer of vehicles with coaches and car dealerships via our Courtesy Car Program.
  • Oversee JPC conference room calendar and ensure accuracy.
  • Update confidential contact information in the Advance database.
  • Oversee and ensure John Purdue Club staff out-of-office dates are accurate.
  • Serve as the department point of contact for ITaP, the telephone office and other Purdue departments.
  • Assist with preparing the John Purdue Club staff meeting agenda and post-meeting minutes as needed.
  • Assist with proofing documents and correspondence with donors prior to mailing.
  • Assist with processing gifts in iModules and ensure funds are credited to the proper accounts and appropriate individuals.
  • Assist with registration at events when needed.
  • Other duties as assigned.

 Knowledge, Skills and Abilities:

  • Excellent written/verbal communication and organizational skills.
  • Superb customer service skills and outgoing personality.
  • Ability to work with diverse groups.
  • Ability to represent PRF, the University and Athletics with tact and diplomacy.
  • Ability to be creative, accurate, and sensitive and to work with confidential information and make sound judgments.
  • Ability to identify and determine problems, analyze information and implement solutions.
  • Ability to work independently and contribute to a team environment.
  • Must be able to work occasional evenings and weekends.
  • Regular and reliable attendance are requirements of this position.

Education/Experience:

  • Associate’s Degree required; Bachelor’s degree preferred.
  • Knowledge of industry standards and college athletic events preferred.

Application Instructions: 

If you are interested in applying for this position, please send a cover letter and resume to the Director of Human Resources at humanresources@prf.org by Friday, July 19, 2019. 

A criminal conviction check and negative controlled substance test are required for employment in this position. 

Purdue Research Foundation does not accept resumes from third-party recruiters.

Purdue Research Foundation is an equal opportunity, affirmative action employer fully committed to achieving a diverse workforce.

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